Job Description Detail


Purchasing Assistant (#499)


35 hours per week, 52 weeks per year

8:30 a.m to 4:30 p.m 

Summary of Duties

Inspect purchase requisitions, petty cash requisitions and OfficeDepot orders for accuracy. Enter purchase requisitions into system/issue purchase orders, match invoices with purchase orders for payment.  Release OfficeDepot orders from online system so orders can be processed and delivered to campus. Perform all necessary maintenance of information in purchasing system. Deal with vendors for purchases and for solving problems with invoices. Verify the completeness of documentation for payment of all invoices; reviews invoices for appropriateness of sales tax handling. Maintains file for credits due from vendors.  Retrieve mail from Post Office, date stamp and distribute all incoming Fiscal mail.   Performs miscellaneous filing and record keeping tasks.  Follows up on inquiries from vendors and from Marywood personnel. When necessary, orders office supplies; answers office telephones and takes appropriate messages; and provides backup support for other office functions.


  • Educational:

    High School Diploma or Equivalent 

  • Work Experience Requirements:

    General office skills, preferably 2-3 years of related experience required 

  • Special Qualifications:

    Familiar with Pc, PC business software (Ellucian Colleague), and calculator 

  • Essential Elements:

    Be able to operate a computer keyboard, calculator, and computer printer in order to issue purchase orders and print other documentation.

  • Other Elements:

    Assist other office staff as needed, respond to requests for information from other Marywood Departments and Vendors.

  • Physical Demands:

    Sitting 75%; filing and retrieving files 20%; walking between offices and buildings for meetings, etc. 5%; ability to lift binders, boxes, or stacks of paper reports and small office equipment, generally not more than 25 pounds; stooping, bending to retrieve files, etc.

    Work in an open office area

How to Apply

Please submit a resume and completed Marywood Employment Application to the Office of Human Resources or